NOW HIRING: HR Operations Specialist

Company: Scrapinghub
Website: https://scrapinghub.com
Headquarters: Ballincollig, Cork, Ireland


The HR Operations Specialist is a key position within Scrapinghub’s HR Function. It is the first point of contact for all HR related enquiries for employees, contractors and managers across a wide variety of day-to-day HR activities, processes and transactions. In addition, you will support our People Projects and initiatives, both large scale and operational. As well as the day to day activity, you will gain a holistic view of HR functional activity and will participate in brainstorming and process improvements to core HR activity.

We are currently a small team supporting 180 people in a fully distributed, remote working organisation. We are in a high growth phase and with that comes the ability to work in a fast paced and evolving organisation where flexibility and multi-tasking is a prerequisite.


More About the role:

HR Operations

• First point of contact for HR Operations related queries
• Manages queries and HR activity requests from all staff on multiple platforms (slack, email,Confluence, Trello, ticketing and knowledge sharing systems etc.)
• Maintain the HRIS system ensuring all staff records are up to date and accurately reflect each individual life cycle record
• Ensure Organisation Charts are always up-to-date and accurate on Pingboard and associated platforms
• Administer all HR documentation, such as employment contracts, visa documentation, probation reviews, change letters, salary and benefit administration
• Provide various reports and metrics on a regular and ad hoc basis, as required
• Contributes to staff engagement initiatives and produces engagement metrics reports
• Support the administration of the monthly payroll process
• Participate and assist the team in the review and updating of Company procedures and processes
• Manages the issuing and renewal of employee contracts and independent contractor agreements
• Manages and audits HR files and records to ensure accuracy and legislative compliance
• Actively participates in key HR initiatives such as small and large scale projects, wellness initiatives, squads etc.
• Assists the HR team with Annual Performance and Compensation Review Process
• Provide admin support to L&D activity and initiatives
• Contributes and supports administration and bookings for company get-together meetings including organising and tracking flights, accommodation, activities, visa and other travel related documents as required
• Minuting meetings and tracking actions for HR meetings
• Actively participates in driving, shaping and delivering Scrapinghub Culture initiatives and is a Scrapinghub Culture Champion
• Collaborates and partners with all other functions for flow of relevant people information
• Organises Onboarding schedules for new Joiners for all Functions
• Delivers HR Onboarding to new Joiners

Talent Acquisition / Onboarding:

• Supports the Talent Acquisition team with key recruitment activities such as completing reference checks, gathering HR. required data on new joiners etc.
• Assists with TA. reporting and metrics publication
• Liaises with the Ops, Sys Admin and Finance teams etc. to ensure smooth on-boarding of new Shubbers technical resources and access requirements
• Supports updates of Talent Acquisition processes and documentation

Requirements

• 3+ years HR Ops / people administration experience within a growing and fast paced company. Previous experience based within a software start-up or technical environment is advantageous
• Certification in Human Resources preferred
• Good knowledge of employment legislation and H.R. best practices (international / global experience is an advantage)
• Previous experience in supporting HR project delivery
• 3+ years HR Ops / administration experience within a growing and fast paced company. Previous experience based within a software start-up or technical environment is advantageous
• Certification in Human Resources preferred
• Good knowledge of employment legislation and H.R. best practices (international / global experience is an advantage)
• Previous experience in supporting H.R. project delivery

About You

• Excellent communication skills, both verbal and written with a dedication to accuracy and an eagle eye for detail
• Ability to work cross functionally and with all levels within the organisation
• Fluency in verbal and written English
• Highly organised, self motivated and driven - results and solution oriented
• Ability to work independently and uses own initiative
• Enjoys working in a collaborative team environment
• Strong planning skills and the ability to prioritize work- enjoys working in a flexible, agile environment
• Maintains confidentiality and integrity of all H.R. information at all times
• Service oriented and dedicated to providing excellence in H.R services
• Highly organised with a collaborative approach
• Proven ability to manage multiple tasks with changing priorities
• Process driven with an innovative and creative thinking style - enjoys generating ideas, and is comfortable with challenging the status quo - ‘can think outside the box’
• Proactive and enjoys working on own initiative - can do attitude
• Previous experience with some or all of the following platforms is advantageous; Bamboo H.R./ Workable/ Confluence/ Gsuite/ Slack

Benefits

As a new SHubber, you will:

• Become part of a self-motivated, progressive, multi-cultural team.
• Have the opportunity to work remotely while also having the option to use a co-working space.
• Have the opportunity to go to conferences and meet with the team from across the globe.
• Get the chance to work with cutting-edge open source technologies and tools.
• Paid time off
• You can enrol in our company Health Insurance & Risk and life assurance program.

CLICK HERE TO APPLY


Source: Remote Global, Scrapinghub